FHI360 Billing Analyst I in Washington, District Of Columbia

Job Summary:

Entry level billing analyst to performs administrative support activities for the contract billing and revenue recognition department using Cost Point system. Works with departmental staff to ensure invoicing support documentation is gathered timely so invoices are sent to Funder expectations and are transmitted timely. Collects on outstanding invoices, maintains financial filing systems, and processes work of others in the department with accuracy. Informs billing manager of any issues that come up in the field office that will affect invoicing or payments.

Accountabilities:

  • Performs entry level billing activities for project types Firm Fixed Price, Milestone, Deliverable FFP contracts, for various customers for the contract billing and revenue recognition department.

  • Ensures all bills are current and invoicing documents conform to required Funder contract standards and company guidelines.

  • Uses a Cost Point financial billing system to accurately prepare bills and reconcile invoices.

  • Reviews the ODC backup to ensure the supporting documentation and the written description on the journal entries report are what the client will except as invoice descriptions.

  • Ensure that all the documentation is scanned into the billing SharePoint site or billing share drives.

  • Make sure translation is clearly typed on all the backup documentation and field paid vouchers should show the currency rate used for invoicing purposes.

  • Gather and prepares the LOC Invoices from the Cash Receipts weekly so that Accounts Receivable can apply cash receipts, and ensure they stay in balance in the unbilled system.

  • Collections effort on all outstanding invoice more than 60 days.

  • Follow up on the approval/reviews of field invoices after three business to insure timely invoicing.

  • Submits timely and accurate invoices directly to funder or through online customer portals, when necessary.

  • Work with Senior billing analyst on reviewing of the monthly, quarterly financial reports and advance request forms before being approved by billing manager.

  • Must be able to read a simple contractual document, interpret, and apply the rules and regulations related to financial billing funding restrictions and reporting.

  • Collaborates with program staff and external clients to provide accurate and timely invoices that are in compliant with the proposed budget and/or contractual documents

  • Participates in special assignments as needed with the Contract Billing, AR and Revenue Recognition department.

  • Ability to handle multiple responsibilities, meet deadlines, prioritize and manage numerous independent tasks and work effectively under pressure.

  • Supports billing and revenue group as needed, including administrative duties of preparing invoicing packets or obtaining supporting documentation from field offices or program finance personnel.

  • Communication and presentation skills, verbal and written.

  • Performs other duties as assigned.

Experience:

  • Requires 1-3 years’ experience in Accounting, Finance

  • In a government contracting or NGO organization preferred.

  • Experience in billing in a Cost Point system is preferred.

  • Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access).

Ability to interact and communicate, both oral and written.

  • Multi tasker and able to consistently meet tight deadlines is preferred.

  • Account Receivable or Treasury knowledgeable is preferred.

Education:

  • Bachelor’s Degree or its International Equivalent in Accounting, Finance, Business Administration.

Technology to be Used:

Personal Computer, Microsoft Office Suite, telephone, printer, calculator, copier, Cost Point, Deltek T&E, Cognos (CER).

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.