fhi360 Administrative Intern in Washington, District Of Columbia

Job Summary:

Length of internship: 3 months

Under close supervision, an intern will perform entry level professional duties of moderate difficulty providing the opportunity for professional training. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting / referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Performs assigned duties to acquire knowledge of methods, procedures and standards required for successful performance. Assignments serve to offer practical experience and broad exposure to the company’s organizational structure. Utilizes current company-wide and/or department specific software to complete assignments. This intern position is paid.

Accountabilities:

  • Answers phones.

  • Takes messages or fields/answers routine and non- routine questions.

  • Provides information to callers.

  • Works in cooperation with Administrative Associates to cover phones.

  • Provides administrative support to staff for copying, faxing and large- scale mailings.

  • Sets up and maintain files, prepares reports, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.

  • Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.

  • Schedules meetings and meeting arrangements.

  • Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).

  • Communicates with both internal and external personnel as required

  • Prepares and maintains documentation, plans, reports, schedules, databases, spread sheets, logs etc. to support functions

  • Responds to staff requests for administrative support as needed.

  • Performs other duties as assigned.

Applied Knowledge & Skills:

  • Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.

  • Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.

  • Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.

  • Understands software used to perform day-to-day functions.

  • Uses basic office software programs, information systems, and office equipment to access, input, and verify standard information.

  • Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.

  • Utilizes program specific terminology.

  • Gathers readily available information from office records to drafts e-mails, memos and other documents.

  • Proofreads documents for grammar, spelling, punctuation, and basic formatting.

  • Provides answers to requests for general information.

  • Records and documents information accurately.

Education:

  • Associate’s Degree or its International Equivalent in a Related Field.

  • Bachelor’s Degree or its International Equivalent is preferred.

Experience:

  • Typically requires 0-2 years of college experience in a related field.

  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.

  • Must be able to read, write and speak fluent English.

  • Prior work experience in a non- governmental organization (NGO) is preferred.

  • Ability to gather, recommend and summarize data for reports, finds solutions to various administrative problems, and prioritizes work.

  • Work requires attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.