fhi360 Finance Officer in Kabul, Afghanistan

PROJECT SUMMARY

Goldozi (Dari for embroidery) is a four-year USAID-funded project, implemented by FHI 360, that will upgrade the skills of and access-to-market information for 500 sales agents and enhance the technical skills of 15,000 women embroiderers in and around Kabul. The goal is to create jobs or enhance existing jobs by increasing the commercial potential of embroidered products. Goldozi aims to address the following over the life of the Project:

  • Create a class of trained and certified sales agents who are equipped with market-readiness skills and access-to-market insights; connect them to embroiderers and other actors along the value chain – from input suppliers to retail and export markets; and build and promote a strong brand that advertises the authenticity and ethical production of Afghan embroidered products.

  • Build the capacity of sales agents in (1) basic business and financial management, (2) sales strategies, (3), market intelligence and access, and (4) leadership and networking, and the technical skills of women embroiderers (WEs) to improve quality and productivity levels.

  • Establish a brand, market brand identities for Goldozi-supported embroidery products, and foster strategic market linkages to support trade promotion and increased market access of Afghan hand-embroidered products.

  • Strengthen the viability of sales agent jobs in the value chain and increase incomes of women embroiderers (WEs).

  • Collaborate with private and public-sector stakeholders, the NGO community, and supporting institutions to support the hand-embroidered products value chain over the life of the Project and maintain sustainable partnerships after the Project ends.

JOB SUMMARY

The Finance Officer will report to the Deputy Chief of Party or his designee and will be responsible for a wide range of financial responsibilities for Goldozi project. S/he will work with Goldozi Project team to facilitate the routine functions, ensuring the integrity of FHI 360’s financial operation. The Finance Officer will assist the DCOP and Grants Manager in reviewing the grant proposals, contracts, millstone documents, and perform due diligence work to ensure current grants are aligned with contracts. The Finance Officer will work closely with the Grants Manager and DCOP as well as with Procurement if needed.

RESPONSIBILITIES AND TASKS

  • Maintain the system of records, accounting for the transactions, expenditures, and reimbursements under FHI360-Goldozi.

  • Follow FHI 360’s financial management system and reporting deadlines for financial reports.

  • Facilitate any external audit and audits conducted by FHI 360 APRO/HQ Internal Audit Department.

  • Carry out the preparation of the annual and quarterly cash budgets, under the supervision of the DCOP.

  • Ensure internal budget control of Goldozi project by monitoring actual expenses against the Goldozi budget and report on it to the DCOP.

  • Prepare procurement notices and documentation (as required) to enable FHI360-Goldozi to organize procurement of services.

  • Verify invoices and approve the payment of staff remuneration and reimbursable, in coordination with FHI360 projects Finance Management Department.

  • Review payment vouchers ensure transactions are properly supported and documented before processing for payment.

  • Review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency.

  • Review and process honorarium agreement payments.

  • Prepare bank transfer advices for local and international transfers to suppliers, vendors, and staff.

  • Manage petty cash and advances.

  • Obtain validation from Grants Manager of invoices submitted by Goldozi GPNs or other subgrantees for partial reimbursement of expenditures under approved contract.

  • Forwards payment requests for eligible expenditures under the Goldozi Management Contract.

  • Maintain the archives of reimbursement requests, invoices, and payments.

  • Establish a proper filing system to maintain a complete record of all types of reimbursement documents.

  • Provide regular updates of financial issues to DCOP and COP.

  • Report consistent and accurate financial data.

  • Assist in preparation of financial reports for the submission to relevant authorities, HQ, the Asia Pacific Regional Office (APRO), donor and ministries, as required monthly, quarterly, and on annual basis.

  • Assist in scanning of all payment vouchers prior to transfer of original documents to APRO/HQ.

  • Assist in uploading data into accounting software (i.e. QuickBooks or Peachtree).

  • Verify tax remittance forms with the Revenue and Tax Department of MoF.

  • Submit wire transfer letters of vendor payments and taxes to the banks.

  • Verify/Check the fuel receipt and log sheets.

  • Verify/check receipt of office supplies, stationeries, and other goods and equipment.

  • Other responsibilities and tasks as assigned by the position supervisor or project leadership.

Formal education:

  • bachelor’s degree in relevant filed such as Finance, Accounting, Business Administration, Economics and Project Finance (ACCA/CAT is preferable.)

Job Requirements:

  • Professional knowledge in respective fields

  • Minimum 4-6 years of experience in finance, accounting and bookkeeping with a non‑profit organization.

  • Conceptual clarity of finance and accounting principles and terminologies required.

  • Previous experience with USAID or other international donor agency will be a plus point.

  • Attention to detail, good numeracy skills.

  • Willing to take initiative and proactively identifying and addressing the issues.

  • Must have QuickBooks skills and knowledge and familiarity with multi-currency versions.

  • Must be a good team player and listener, flexible, respectful, honest and trustworthy.

  • Experience with computerized and financial accounting and strong organizational skills.

  • Ability to work both independently and in a team.

  • Proven analytical and problem-solving abilities.

  • Ability to work in a fast-paced, flexible, and team-focused work environment.

  • Fluency in English and local languages i.e. Pashto and Dari required

We are an equal opportunity employer and all qualified women whose qualifications meet the requirements of above mentioned position are particularly welcome to apply.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.